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https://www.nyemmys.org/how-do-i-submit/

How Do I Submit?

All NY NATAS Member information will be autofilled in most of the fields required in Emmy® Express. If you do not want to join NY NATAS, you must become a Registered User to use the system. Please follow the instructions provided. 
 
You are in charge of your own entries. It is your responsibility to verify and confirm that submitted entries meet all entry guidelines and rules. If you have questions please use email as your first form of communication. It is quicker and more efficient. We answer questions as quickly as possible and your patience is appreciated.
 
Log into the system or become a Member or Registered User.
 

 

Submitters, Entry Title, Submitting Organization Information

Submitter’s login information is provided on top of the page, along with submitted entries. Once an Entrant has started the entry process and proceeds to the next page, your entry has been saved in the system. The saved entries will be available in the Submitted Entries Box.

Please provide requested information for each field provided and continue to the next page. Click “Go to Next Step” button.

  • Reminder DO NOT use all caps for your entry title
  • Submitting organization is the name of the company actually handling the submission (might not be the station/cable company where the entry aired)
  • If you are using the “station dashboard” you’ll want to select the organization from the drop-down menu 

Entry Specifics, Submitter’s Info, Member Entrants

Please provide requested information for each field provided and continue to the next page.

  • Must enter: length, airdate, producing organization
  • Submitter’s information will be auto-filled, please make sure the information is correct
  • You must enter month, day and year for the airdate in this format: 01-01-2009. If you can’t remember exact date, make your best guess. For composites enter the earliest airdate of items included on entry.
  • Description/ Précis is not required but suggested, but if you plan to include the information, type it in here. It will print out on the entry form.
  • Submitter is the person typing the info into the Emmy® Express system.

Click “Are you an Entrant?” Box for all the Submitter’s Information to be auto-filled in Entrant 1 fields
Click “Go to Next Step” button.

Add Entrant Information

On the Entrants information page, all the information is required. This is the page that you verify member’s to receive member rates. You will be able to change the order of the entrants in the next step if you wish. You also have the ability to delete an Entrant if you submit the wrong information. Please follow instructions provided.

Member Rates: Verify membership using “Quick Add Member”; fields will be filled in automatically from the Membership Database.

Non-Members Rates: All fields must be entered manually.

QUICK ADD MEMBER: Add a New Entrant by entering Email Address OR Member Number and Last Name. Click ADD ENTRANT, verified Member or Registered User will be added at the end of the Entrant list. 

*IMPORTANT NOTE: It is required that you verify memberships once you have Quick Added Members. Once verified, each member will receive Member Rates.

Non-Members information will need to be added manually for the next available Entrants. Information Required includes Entrant’s Name, Entrant’s Organization, Entrant’s Role, email address, address, and phone number. Some fields are optional.

IMPORTANT NOTE: You must Save Entrants Information to move to the next page, once the information is saved a “Go to Next Page” Button appears.

You must fill out required fields, if you do not type in any of the required info, you’ll get an error message when you click on “Go to Next Page” When you go back to fill in the information, you must select “Verify Membership” again and Save Entrants (Save yourself the extra work and make sure you type in all required info!)

Entry Review

Fee Summary and Entry Review:  Please review your entry information to ensure it is correct and modify the order of your entrants, if needed, before proceeding to the next step which submits your entry.  You will be able to change the order of the entrants below the Entry Information. Click and drag the entrants in the order preferred.  Please check the Fee Summary for the Entry to confirm the correct Entry Rate has been assigned to the Entrant. If you need to make a correction, use the “Go Back To Previous Page” Button.

View Invoice: A confirmation copy of the entry will be emailed to submitters email address. Once your entry has been submitted and reviewing your invoice below, select one of the two options at the bottom of the page to either go back to add another Emmy® entry or proceed to choose a payment option.                            

Refund Policy/Terms & Conditions: Refunds may be made through the end of entry season if we find an issue with the entry, including but not limited to, ineligible entrant or failure to meet guidelines. You should make every effort to check your entry prior to submission and payment. Once the official entry period closes, no refunds will be issued, with the exception of an administrative glitch by the Chapter.                            

Choose a Payment Option

OPTION 1: SINGLE PAYMENT:  If using the option of Single Payment, the next step will ask if you want to make a full payment. Choose Full Payment by Credit Card.

Pay Online Now With A Single Credit Card:  When you click “Pay Now”, you will be taken to a secure payment page where you will enter your credit card information.

Credit Card: When you click “Pay Now”, you will be taken to a secure payment page where you will enter your credit card information. Fill out Credit Card Holders Name and Billing Address. Make sure your street address and zipcode match your credit card.

Summary: Congratulations! Your transaction has been completed and payment receipts have been emailed to you from Emmy® Express and Authorize.net. Thank you for your payment! You will be able to get a Printable Emmy® Entry Invoice/Receipt.

OPTION 2: SUBMIT MULTIPLE PAYMENTS: If using this option, an email will be sent to all entrants on the Entry, providing a link to make a payment. Please follow the instructions provided on the page.

Place check marks beside the items below to be paid with this payment and if partially paying for an item, enter a lesser amount than the Fee for that item. “Calculate Total Payment.” It will give you the “Total Payment” amount that will be charged on this credit card. If you would like to select another amount select “Back to Reselect” to make revisions. Or select” Pay by Check or Credit Card” to be taken to next step. 

Email Confirmation

You will receive an email confirmation of your entry/entries.
The email will include the following links:
*Use this link to upload your video file
*Use this link to modify your entry.
*Use this link to print a copy of your entry (actually just your entry form!)
*If you still need to pay, use this link to go to the payment process
The email will also have your entry info as well as your invoice #.

HELPFUL VIDEO UPLOAD TIPS

Please read and follow the instructions provided:

Have the Entry ID Number and Submitter’s email address ready; refer to the EMMY® Express – Email Copy of EMMY® Entry receipt. Proceed to the Upload page; follow instructions provided.
 
Video File Upload Requirements:
  • For ease of uploading, the video file should be around 2GB.
  • The size for uploading is 1280.
What format do I use to upload my entry?
Video File Upload
  • There is a drop down box giving you the option to select the category.
  • The box below please use the 2 digit number after the category number.
  • EXAMPLE – 48J-06. 48J is the category, 06 is the entry id#.
  • Enter your email address that you provided on the entry form.
  • Select Box that you agree to the terms of uploading video.
Upload Video
  • Select your video from your computer files by Browsing, be sure that you are uploading correct file type. SELECT UPLOAD
  • Wait for video to upload, depending on the size of your file it should take a couple of minutes or longer.
Video Encoding In-Progress: Click on the thumbnail, when the status shows “ready”, to play the video. This process will take on average about 2 minutes for each minute of video to complete the 2 encodings but can take considerably longer if the server has a backlog of encoding. A link will appear here when encoding is complete. If it does not, there was an encoding problem. If you decide to wait, a page to monitor encoding progress (a new tab/page opens in your browser).
 
Complete the Upload
  • Did the video upload and play properly? (There will be a Video Player to review your Uploaded Video File)
  • Do you approve this video?
  • Select Approve or Reject and Delete
  • CLICK FINISH
If you upload your video more than 3 times or approve it; you will not be able to upload again. Please contact the office at awards@nyemmys.org. Do not call. Your video will be reset to allow you to upload your video entry again. You will receive an email receipt confirming your video upload is completed and confirmed.

Your Emmy Express submissions process is now complete!